The Explain Everything Group Account is designed to make it easier for an institution to deploy the platform and manage its users at scale.
As an Admin of a Group Account, you're responsible for inviting users, configuring the in-app experience, and billing. A user can join or leave the group and work using shared and private resources.
Setting up a Group
When the subscription is activated, the Admin will receive a notification from us that the Group has been created. From that moment the Admin can decide on the type of deployment. Four options are possible:
- Users join a Group with a CODE: the CODE can be created by a group admin, and then distributed to the users. Each user would then join the Group by using the code during the self-registration process. Find out more about onboarding Group users without using emails.
- Users join a Group via a mail invitation: a user list can be uploaded in the administration console to mass-create accounts and dispatch invitations. Each invited user claims their account by setting a new password.
- Users self-register: in this instance, the Admin can allow a certain number of accounts to be created using a whitelisted email domain (e.g. email@example.com). The users are then automatically added to the Group when they sign up.
- MDM-deployment: in some environments, where Explain Everything is to be used on mobile devices, it makes sense to deploy configured apps to the devices. This way no registration is required. The app would open and work except in the situation of users accessing cloud features, then creating an account will be necessary.
Find out more details about MDM, CSV, Google Classroom and Email Domains methods of registering users' licenses here.
Once the Group is set up administrator can control how seats are used by an administration console. See how to do that by reading the article Onboarding Group users. You can also onboard Group users without using emails in 3 different ways.