The Explain Everything Group Account is designed to make it easier for an institution to deploy the platform and manage its users at scale. There are two possible roles within the group account: admin and user.
An Admin is responsible for inviting users, configuring the in-app experience, and billing. A user can join or leave the group and work using shared and private resources. For more information about the differences between those two accounts see the article Roles in Group Accounts.
Setting up a Team
When the subscription is activated, the admin will receive a notification from us that the group has been created. From that moment the admin can decide on the type of deployment. Four options are possible:
- Users join a Team with a CODE: the CODE can be created by a group admin, and then distributed to the users. Each user would then join the Team by using the code during the self-registration process.
- Users join a Team via a mail invitation: a user list can be uploaded in the administration console to mass-create accounts and dispatch invitations. Each invited user claims their account by setting a new password.
- Users self register: in this instance the admin can allow a certain number of accounts to be created using a whitelisted email domain (e.g. firstname.lastname@example.org). The users are then automatically added to the Team when they sign up.
- MDM-deployment: in some environments, where Explain Everything is to be used on mobile devices, it makes sense to deploy configured apps to the devices. This way no registration is required. The app would open and work except in the situation of users accessing cloud features, then creating an account will be necessary.
NoteThe deployment guide explaining each of the options above is available under this link.
Once the Team is set up administrator can control how seats are used by an administration console. See how to do that by reading the article Onboarding Team users.